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Graduate and Postdoctoral Studies
General Information, Regulations and Research Guidelines
2005-06


7 Student Services and Information

7.1 Fellowships, Awards and Assistantships
Graduate and Postdoctoral Studies Office
(Fellowships and Awards Section)
James Administration Building, Room 400
845 Sherbrooke Street West
Montreal, Quebec  H3A 2T5
Telephone: (514) 398-3990
Fax: (514) 398-2626
E-mail: graduate.fellowships@mcgill.ca
Website: www.mcgill.ca/gps (under Funding: Fellowships and Awards)
The Fellowships and Awards Section of the Graduate and Postdoctoral Studies Office provides information on many sources of support for Canadian and non-Canadian students, both new to McGill and continuing. Further information on these and other sources of funding can be found various publications on the Fellowships and Awards web pages. The Graduate Fellowships and Awards Calendar lists all internal awards as well as numerous external awards. "Making Ends Meet" is a guide to successful strategies for funding graduate studies. McGill University also offers a small number of prestigious recruitment fellowhips, including the Tomlinson Fellowships, the Werner Graupe Fellowships and the Sir Yue-Kong Pao Fellowships for which application information is posted on the fellowships Website in the Fall prior to the year in which you intend to start your studies. The Tomlinson Fellowships are awarded to the most outstanding applicants at the following levels: Master's programs in disciplines housed in the Faculty of Science, doctoral programs in any discipline, and postdoctoral research in any discipline.

Applications for Tomlinson Postdoctoral Fellowships must reach the proposed academic department by the first Monday in November - please consult the Website for application guidelines and forms.

Tomlinson Master's and Doctoral Fellowships, as well as other entrance fellowships are awarded on the basis of the application for admission, upon nomination by academic departments - please contact the proposed academic department directly for further information. To be considered for a Tomlinson Master's or Doctoral Fellowship, the application for admission must reach the proposed academic department by the first Monday in January (some departments impose an earlier deadline).

The GPSO also administers Major Fellowships for students who are currently enrolled in a McGill graduate program for subsequent years of studies. Competition deadlines are in the early fall prior to the funding period (e.g., Fall 2005 for funding in 2006-07) - please consult the Website for application guidelines and forms.

Differential fee waivers for International students provide eligible non-Canadian graduate students with waivers of the international tuition fee supplement. There are no application forms for differential fee waivers, since these are awarded on the basis of departmental nominations made to the Fellowships and Awards Section. Eligible students should contact their McGill department.

Research Assistantships, Teaching Assistantships and stipends from professors' research grants are handled by individual academic departments at McGill. All assistantship and stipend inquiries should be directed to departments.

7.2 Student Financial Assistance
Citizens and Permanent Residents of Canada

Need-based student financial aid programs are offered by the Federal/provincial governments. Applications should be submitted directly to the province (or territory) of residence. Application forms are available from the governmental authorities as well as the Student Aid Office. Information on governmental student aid and links to sites can be found on McGill's Financial Aid Website at www.mcgill.ca/studentaid.

Citizens and Permanent Residents of the United States
McGill University participates in the Federal Family Education Loan Program (FFELP). American students in need of financial assistance may apply for Stafford loans.

All students applying for loans must file a Free Application for Federal Student Aid (FAFSA) to determine financial need. This can be done on-line at www.fafsa.ed.gov. Our school code is G06677. Applicants will need to obtain the necessary PIN number to validate their signature before electronically sending the application to be processed. Follow the steps on the FAFSA Website to obtain the PIN.

The report generated from the FAFSA is called a Student Aid Report (SAR). The SAR is not sent to our school as indicated on the FAFSA website. However, if you have designated McGIll University as a school you may attend, we will be able to retrieve your SAR.

Stafford Loans
Graduate students and students in professional programs may borrow up to the cost of attendance, to a maximum of $18,500 US. $8500 of this amount may be a subsidized loan.

Information from the SAR and any financial aid received from your department and other sources is used to determine how much of the loan will be subsidized (interest free during full time studies) or unsubsidized (interest is charged during full time
studies).

Students who qualify for the subsidized loan will begin repayment of the principal and interest six months after they cease to be enrolled at least half time. Students receiving unsubsidized loan funds may pay the interest charges while they are in school, with principal deferred, until they cease to be enrolled at least half time; or they can choose to have both the interest and principal deferred until after they cease to be enrolled at least half time.

You must report any financial aid you are receiving (including funding from your department) when you apply for Stafford loans. This information should be submitted in writing to our office.

How to Apply for Stafford Loans
Each year, in addition to filing a FAFSA, a student must sign a Stafford Master Promissory Note (Stafford MPN). The MPN documents a student's choice of guarantor and lender as well as the obligation to repay the loan.

Please note that at the time of printing, the application process for submission of the Stafford and PLUS MPNs is being revised. New information regarding the use of e-signatures for these documents will be updated on our Website at www.mcgill.ca/studentaid in early spring. E-sign will be available for students who use our preferred guarantor, American Student Assistance (ASA), and Northwest Education Loan Association (NELA).

Students who are residents of Vermont should apply using Vermont Student Assistance Corporation (VSAC) as a guarantor. Students may order an application package at www.vsac.org. Mail the original MPN to VSAC and the school copy of the MPN to our office. It is not yet possible to apply using e-signatures. If you require further information, you may contact Marcia Vance at:

Vermont Student Assistance Corporation
One Main Street
PO Box 2000
Winooski, VT 05404-2601
Phone: 1-800-660-3561, ext. 273 (toll-free in North America)
1-802-654-3770, ext. 273
Fax: 1-802-654-3765
E-mail: vance@vsac.org
Alternative Loans
For students who may need additional sources of funding, there are private alternative loan options.

McGill University works closely with International Education Finance Corporation (IEFC). Visit their website at www.iefc.com to learn more about their products. Their phone number is 888-296-4332.

SallieMae also offers alternative loans. Their website is www.salliemae.com. Their phone number is (800) 695-3317.

Deadlines
All applications must be complete and be received by June 1, 2005 to have funds disbursed for the fall semester fee payment deadline.

All applications must be complete and be received by November 1, 2005 to have funds disbursed for the winter semester fee payment deadline.

Disbursement of Loan Funds
Stafford and alternative loans are disbursed in one payment co-payable to the student and the school. Cheques are sent to the Student Aid Office. The cheques must be picked up by the student and taken to the Student Accounts Office for processing.
Entrance Counselling
All first time borrowers of Stafford loans are required to complete a session of entrance counseling prior to receiving loan funds. Entrance counseling may be completed on the web at www.mapping-your-futre.org. Our office will be notified when the entrance counseling has been completed.
Contact Information
Student Aid Office
3600 McTavish Street, Room 3200
Montreal, Quebec
Canada H3A 1Y2
Telephone: 514-398-6015
Fax: 514-398-7352
E-mail: student.aid@mcgill.ca
Website: www.mcgill.ca/studentaid
McGill Financial Aid

The Student Aid Office also administers the University's need-based financial aid program, which includes short term loans to cover emergency situations, limited bursary assistance, and a Work Study program. All applicants for aid must first apply for the maximum government assistance for which they may be eligible. Applications should be directed to:

Student Aid Office, Brown Student Services Building,
3600 McTavish Street, Montreal, Quebec  H3A 1Y2
Telephone: (514) 398-6013/6014
E-mail: student.aid@mcgill.ca
Website: www.mcgill.ca/studentaid
7.3 International Students

All students who are not citizens or Permanent Residents of Canada are required to obtain the necessary Visa and/or Study Permit and CAQ prior to entering the country. Do not leave home without proper documentation. You cannot change your status from Visitor to Student in Canada.

Quebec Acceptance Certificate for Studies
- The process to come to Canada begins with an application for Quebec Acceptance Certificate for Studies. There is a $100 processing fee for this document. Details on how and where to apply for the CAQ are provided with the McGill Admissions package.
Study Permit
- Issued by Immigration Canada through a Canadian Embassy or Consulate. (There is a processing fee of $125 on all applications for Study Permits.)
A citizen of the United States, Greenland and/or St.Pierre-Miquelon is permitted to obtain the Study Permit at a Port of Entry, if in possession of the required supporting documents.
Applying to McGill from within Canada (outside Quebec)
- Students transferring from another Canadian institution outside Quebec to McGill should send their documents and CAQ application to the Montreal address of Immigration Quebec.
Students must normalize their status with Quebec and Canada Immigration prior to attending any classes at McGill.
For further information, or if there is an emergency, contact International Student Services by telephone during regular office hours, 09:00 to 17:00, or by e-mail.
International Student Services:
Telephone: (514) 398-4349
E-mail: international.students@mcgill.ca
Compulsory Health Insurance
- By Senate regulation, all students who do not have Canadian citizenship or Permanent Resident status, as well as their accompanying dependents, must participate in a compulsory health insurance plan administered by the University.

When registering by Minerva, students will be directed to the International Student Services Web page for enrolment procedures and schedule.

For information concerning rates, see section  "Other Fees". All inquiries related to this University policy must be directed to International Student Services Office.

Health Insurance:
Telephone: (514) 398-6012
E-mail: international.health@mcgill.ca
International Student Services, Brown Student Services Building, 3600 McTavish Street, Room 3215, Montreal, Quebec  H3A 1Y2.
Website: www.mcgill.ca/internationalstudents
7.4 Student Rights and Responsibilities

The Handbook on Student Rights and Responsibilities (green book) is available on the McGill Website, www.mcgill.ca/studentservices or from the Office of the Dean of Students.

7.5 Office of the Dean of Students
William and Mary Brown Student Services Building
3600 McTavish Street, Suite 4100
Montreal, QC  H3A 1Y2
Telephone:
General Information: (514) 398-8238 or 398-3825
Dean/Associate Dean: (514) 398-4990
Fax: (514) 398-3857

Website: www.mcgill.ca/deanofstudents

The Dean and the Associate Dean of Students coordinate all student services at McGill and are available to provide assistance and/or information on almost all aspects of non-academic student life. Concerns of an academic nature will be directed to the proper individual, office or department.
7.6 Student Services - Downtown Campus

Unless otherwide indicated, on the Downtown Campus all student services offered by the Office of the Dean of Students are located in the William and Mary Brown Student Services Building, 3600 McTavish Street, Montreal, Quebec  H3A 1Y2.

A list of services available is given below. For further information refer to the Student Services Website www.mcgill.ca/stuserv or the address indicated.

Athletics:
offers programs in recreational, intercollegiate, instructional, intramural and sports clubs.
Athletics Complex, 475 Pine Avenue West (514) 398-7000
E-mail: athletics@mcgill.ca
Website: www.athletics.mcgill.ca
Career and Placement Service (CAPS):
provides a range of services to McGill students, and recent graduates, in the field of student and graduate employment.
Brown Building, Suite 2200 (514) 398-3304
E-mail: careers.caps@mcgill.ca
Website: www.caps.mcgill.ca
Chaplaincy Service:
concerned with the spiritual and mental well-being of all students.
Brown Building, Suite 4400 (514) 398-4104
E-mail: chaplaincy@mcgill.ca

Website: www.mcgill.ca/chaplaincy

Counselling Service:
assistance for personal, social, and emotional problems as well as vocational and academic concerns.
Brown Building, Suite 4200 (514) 398-3601
E-mail: counselling.service@mcgill.ca

Website: www.mcgill.ca/counselling

First Peoples' House:
fosters a sense of community for Aboriginal students studying at McGill.
3505 Peel Street (514) 398-3217
E-mail: firstpeopleshouse@mcgill.ca

Website: www.mcgill.ca/fph

First-Year Office:
helps ease the transition of all students new to McGill. Coordinates "Discover McGill", a one-day, campus-wide University and Faculty Orientation.
Brown Building, Suite 2100 (514) 398-6913
E-mail: firstyear@mcgill.ca

Website: www.mcgill.ca/firstyear

Health Service:
provides access to experienced physicans, nurses and health educators who offer health services and information in a confidential atmosphere. Also operates a laboratory offering a wide array of testing, and a dental clinic.
Brown Building, Suite 3300 (514) 398-6017

Website: www.mcgill.ca/studenthealth

International Student Services:
offers support to international students with non-academic matters (immigration, health insurance, etc.), runs a Buddy Program and an orientation program.
Brown Building, Suite 3215 (514) 398-4349
E-mail: international.students@mcgill.ca

Website: www.mcgill.ca/internationalstudents

Mental Health Service:
a psychiatric clinic which offers easily accessible treatment for mental health problems.
Brown Building, Suite 5500 (514) 398-6019

Website: www.mcgill.ca/mentalhealth

Student (Financial) Aid Office:
provides assistance in the form of loans, bursaries and work study programs to students requiring financial aid.
Brown Building, Suite 3200 (514) 398-6013 /6014 /6015
E-mail: student.aid@mcgill.ca

Website: www.mcgill.ca/studentaid

Student Housing (Off-Campus):
maintains lists of available off-campus student housing.
Student Housing Office, 3641 University Street (514) 398-6010
E-mail: offcampus.housing@mcgill.ca
Website: www.mcgill.ca/offcampus
Residences:
offers accommodation for approximately 1700 students (currently limited to students at the undergraduate level).
Student Housing Office (514) 398-6368
Website: www.mcgill.ca/residences
Office for Students with Disabilities:
coordinates services to meet the special needs of students with disabilities.
Brown Building, Suite 3100 (514) 398-6009
E-mail: disabilities.students@mcgill.ca TDD: (514) 398-8198
Website: www.mcgill.ca/osd
Tutorial Service:
sponsors an extensive tutorial program for students.
Brown Building, Suite 4200 (514) 398-6011
E-mail: tutorial.service@mcgill.ca
7.7 Student Services - Macdonald Campus

While students who study on Macdonald Campus may make full use of all Student Services available at McGill, the Office of the Dean of Students, in cooperation with the Faculty of Agricultural and Environmental Sciences, offers students direct access to the services listed below.

Further information can be found on the Web at www.mcgill.ca/ macdonald-studentservices and the Student Services Website www.mcgill.ca/studentservices

Unless otherwise indicated, Macdonald Campus services are located in the Centennial Centre, Room CC 1-124,
21,111 Lakeshore Road.
Telephone: (514) 398-7992 Fax: (514) 398-7610

Counselling Services:
a professional counsellor is available twice a week offering counselling for personal, social and emotional concerns as well as for academic and vocational concerns. Appointments are required.
Telephone: (514) 398-7992
Health Service:
a referral service is available Monday through Friday. A nurse/health educator is on Campus twice a week and a physician may be seen by appointment on specified dates.
Telephone: (514) 398-7565
Off-Campus Housing:
the Macdonald Campus service is available from June 1 to August 31 each year.
Telephone: (514) 398-7992
Student (Financial) Aid Office:
Information about government loans, McGill loans and bursaries, and the Work Study Program can be obtained at the Centre. During the academic year (September to April) a counsellor visits the campus twice monthly to help students with financial problems.
Telephone: (514) 398-7992
Career and Placement Service (CAPS):
this service brings together potential employers and students seeking permanent, summer and part-time career-related work.
Telephone: (514) 398-7582
Athletics:
facilities available to Macdonald students are a gymnasium, pool, weight room, an indoor arena, tennis courts, lit playing fields and large expanses of green space. Instructional, recreational, intramural and intercollegiate activities are available.
Stewart Athletic Complex Telephone: (514) 398-7789
Website: www.agrenv.mcgill.ca/society/athletic
7.8 Student Accommodation
Downtown Montreal

Residences located on the downtown campus are available to undergraduate students only.

The University has very limited housing space for graduate students. Application forms can be obtained from the Student Housing Office, 3641 University Street, Montreal, QC, H3A 2B3.
Telephone: (514) 398-6050 Fax: (514) 398-2305
E-mail: housing.residences@mcgill.ca
Website: www.mcgill.ca/residences

Macdonald Campus

Information on the EcoResidence and Laird Hall can be obtained from:

Campus Housing Office, P.O. Box 192,
Macdonald Campus of McGill University
Sainte-Anne-de-Bellevue, QC  H9X 3V9.
Telephone: (514) 398-7716 Fax: (514) 398-7953
E-mail: residences@macdonald.mcgill.ca
Website: www.mcgill.ca/macdonald/campus/services/residences
Off-Campus Housing

The McGill Off-Campus Housing service publishes on-line lists of apartments for rent, apartments to share and rooms for rent in private homes throughout Montreal. The lists are updated daily and are available to all students with a valid McGill ID number. The Website also contains information on renting in Montreal and on Quebec lease laws, as well as links to other useful sites.

Phones and computers are available at the Off-Campus Housing Office to assist students in their housing search. The office is located in the Student Housing Office, 3641 University Street, Montreal, QC  H3A 2B3.
Telephone: (514) 398-6010 Fax: (514) 398-2305
E-mail: offcampus.housing@mcgill.ca
Website: www.mcgill.ca/offcampus

The Off-Campus Housing Service is available on Macdonald Campus from June 1 to August 31. That office is located in Centennial Centre, Room CCI-124.
Telephone: (514) 398-7992 Fax: (514) 398-7610
7.9 Student Accommodation
Downtown Montreal

The majority of residence accommodation on the downtown campus is available to undergraduate students only. A small amount of housing in the form of apartments and shared-facilities houses is available for graduate students.

Application forms and detailed information on graduate housing is available on Student Housing website or can be obtained from the Student Housing Office, 3641 University Street, Montreal, QC, H3A 2B3.
Telephone: (514) 398-6050
Fax: (514) 398-2305
E-mail: housing.residences@mcgill.ca
Website: www.mcgill.ca/residences

Macdonald Campus

Information on the EcoResidence and Laird Hall can be obtained from:

Campus Housing Office, P.O. Box 192,
Macdonald Campus of McGill University
Sainte-Anne-de-Bellevue, QC  H9X 3V9.
Telephone: (514) 398-7716 Fax: (514) 398-7953
E-mail: residences@macdonald.mcgill.ca
Website: www.mcgill.ca/macdonald/campus/services/residences
Off-Campus Housing

The McGill Off-Campus Housing service publishes on-line lists of apartments for rent, apartments to share and rooms for rent in private homes throughout Montreal. The lists are updated daily and are available to all students with a valid McGill ID number. The Website also contains information on renting in Montreal and on Quebec lease laws, as well as links to other useful sites.

Phones and computers are available at the Off-Campus Housing Office to assist students in their housing search. The office is located in the Student Housing Office, 3641 University Street, Montreal, QC  H3A 2B3.
Telephone: (514) 398-6010
Fax: (514) 398-2305
E-mail: offcampus.housing@mcgill.ca
Website: www.mcgill.ca/offcampus

The Off-Campus Housing Service is available on Macdonald Campus from June 1 to August 31. That office is located in Centennial Centre, Room CCI-124.
Telephone: (514) 398-7992 Fax: (514) 398-7610

McGill University
http://www.mcgill.ca/gps

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