The student has fourteen (14) working days in which to appeal the decision of the Faculty of Dentistry Student Promotion Committee. The following procedures are to be followed:
1. The student files a letter of appeal to the Dean.
2. The Dean will apoint an
ad hoc Student Promotion Appeal Committee consisting of three members of the Faculty’s academic community who preferably have no previous knowledge of the student or the case under appeal. One member will be designated as Chair.
3. In order to give the student time to prepare for the meeting, there will be a minimum two-week notice period. The meeting can be scheduled earlier if the student requests it, or agrees in advance to the shorter notice period. The names of the members of the
ad hoc Student Promotion Appeal Committee will be communicated to the student.
4. The Student Affairs Officer will request a detailed dossier from each party, which will be circulated to the
ad hoc Student Promotion Appeal Committee members and student prior to the meeting. The dossiers should be made available at least two (2) working days prior to the meeting.
5. The Associate Dean (Academic Affairs) or designate, presents the Faculty’s evidence in written form and/or verbally to the Committee, after which the student is invited to present.
6. Both parties (the student and the Associate Dean) may be accompanied by an adviser. Such advisers must be members of the McGill community and must not be paid for these services (e.g., McGill Legal Aid Office). The role of the adviser is to advise and help the student and/or Associate Dean present his/her case. It is important for the Committee to hear directly from the student and Associate Dean. The adviser(s) will speak at the invitation of the Committee Chair. The Student Affairs Officer must be informed of the names of the advisers at least two (2) working days prior to the hearing.
7. The
ad hoc Student Promotion Appeal Committee listens to all evidence and may ask questions of the student and/or adviser, and of the Associate Dean and/or adviser. The parties may also question each other in order to clarify points.
8. The Student Affairs Officer acts as a technical adviser and secretary to the Committee in an
ex officio capacity. Any notes of the meeting are for the use of the Committee in arriving at their decision, and are destroyed after they have completed their deliberations.
9. When both parties feel that all the information pertaining to the case has been presented, the Chair will ask both to retire and the Committee meets further to make a decision on the matter. All members of the
ad hoc Student Promotion Committee, including the Chair, may vote. Decisions are made by simple majority.
10. The
ad hoc Student Promotion Appeal Committee may uphold or overturn the decision of the Faculty of Dentistry Student Promotion Committee. If the decision is to overturn the decision, the
ad hoc Student Promotion Appeal Committee may choose to offer recommendations on a course of action to be considered by the Faculty of Dentistry Student Promotion Committee.
11. The parties are informed verbally by the Faculty of Dentistry Student Promotion Committee as soon as reasonably possible after the decision has been made, and in writing as soon as possible, with a copy to the Associate Dean.
Decisions of the ad hoc Student Promotion Appeal Committee can be appealed to the Universtity Senate Committee.
