The committee reviews the student record, professional conduct, and general performance and makes decisions on all matters relating to standing, promotion and graduation. The committee also receives and determines responses to requests for leave of absence, grants or denies permission to write deferred and/or supplemental examinations (in nursing and non-nursing courses), assesses that students have fulfilled the Registration with the Profession (Immatriculation) requirements of the
Ordre des infirmières et infirmiers du Québec - OIIQ (Order of Nurses of Quebec) (
section 8.3.2 “Registration with the Profession (Immatriculation or Licensing during the Course of Study)”), assesses that students have fulfilled the Vaccination/Immunization requirements of the Faculty of Medicine, receives requests for reassessments and rereads in examinations, and receives inquiries and/or complaints related to student conduct issues (as per McGill
Handbook of Student Rights and Responsibilities, and/or Professional Code of Ethics of Nurses). With respect to the aforementioned requests, the committee may refer these decisions to the responsible Program Director. The Committee refers any disciplinary issues to the Associate Dean and Director of the Ingram School of Nursing.
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Pass: Pass/Fail grading is restricted to certain clinical courses (e.g., NUR1 530) only. In such cases all grades in these courses are recorded as either Pass or Fail. Not included in GPA calculations.
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Absent: to be recorded for the student who did not write the final examination and had not been granted deferred status, or who did not complete an essential part of the course requirements without a valid reason. This is a failure and is calculated in the TGPA and CGPA as a failure. Appearing at the incorrect time for an examination is not a sufficient reason for a J grade to be replaced by a grade of L (deferral).
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Incomplete: deadline extended for submission of work in a course (maximum four months). (Note: this option is rarely used in the Undergraduate Nursing Program and can only be given after discussion with the Assistant Director of the respective program; if used, a 'K contract' must be signed.)
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Incomplete/failed: failed to meet the extended deadline for submission of work in a course. This is a failure and is calculated in the TGPA and CGPA as a failure.
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Deferred: for students whose final examinations or papers have been deferred, for reasons such as illness, at the time of the examination. The “L” grade must be cleared as soon as possible (maximum four months). A medical certificate or appropriate document must be submitted to the Nursing Student Affairs Office as per McGill University deadlines. In particular, such recommendations will not be considered if medical reasons are brought forth after a grade is assigned. By commencing to write any examination, the student waives the right to plead medical causes for deferral or permission to write a supplemental examination, unless the medical problem occurs in the course of the examination and is documented by examination authorities.
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Further deferral: permitted to defer examination for more than the normal period.
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Withdrew with approval: a course dropped, with permission, after the change of course period. Not included in GPA calculations.
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Withdrew failing: a course dropped, with special permission in exceptional case, after faculty deadline for withdrawal from course, the student's performance in the course at that stage being on the level of an F; not included in GPA calculations.
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No grade. Student withdrew from the University.
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The S/U option has very limited application in the Ingram School of Nursing; students considering it should seek guidance from the Assistant Director of their respective program. To be considered for in‑course awards and/or the renewal of entrance scholarships, students must complete at least 27 graded credits in the regular academic session exclusive of courses completed under the S/U option.
Students who have a grade of D, J, F, or U in a course and who have a CGPA of ≥ 2.0 and are in Satisfactory Standing are eligible to apply for supplemental examination on Minerva (as per McGill deadlines).
An examination may be “deferred” for reasons of illness or family crisis only by permission of the Program Director. This verification (generally a medical certificate or appropriate document) must be supplied
as per McGill deadlines posted on the web at
www.mcgill.ca/students/exams/supdefer.
Reassessment is done free of charge. Computer-marked examinations can be reassessed but not reread. There is a fee for the
reread of a final examination or paper. Visit
www.mcgill.ca/student-accounts/fees/adminfees for details.